Schedule against check-in deadlines, not a simple job count
Four turnovers can be easy or impossible depending on when guests leave, when the next guests arrive, how long each property takes and where the crews are. A daily count hides those constraints. This board uses each property’s checkout and check-in window to create a practical first-pass crew sequence.
Use complete cleaning-plus-inspection duration
The row duration should include the work that must finish before the property is guest-ready, not only hands-on cleaning. Add inspection, staging and other required onsite work to the estimate. Laundry can be handled separately when clean sets are already available.
Treat each crew as an independent team
The board assigns each new job to the crew that becomes available earliest. A crew remains occupied until the planned finish, then the entered travel or handoff buffer is added before the next assigned property can start.
Earlier check-in deadlines receive priority
Jobs are sorted by guest check-in time before assignment. This is a practical scheduling rule because the earliest hard deadline normally deserves protection first. It is not a full route optimizer and does not know actual drive distance.
A conflict means the current assumptions cannot all be true
If a planned finish occurs after guest check-in, at least one input or operating decision must change: duration, crew count, checkout flexibility, check-in time, travel plan or which crew handles the property. The board makes the conflict visible instead of silently overbooking the day.
Validate geography after the first-pass schedule
The single travel buffer is deliberately simple. A twenty-five-minute buffer may be enough between nearby units and far too little across a large service area. After the board produces a feasible sequence, check the actual drive and key-access requirements.
Use the single-property planner for economics
This board focuses on operational feasibility. Use the STR Turnover Cleaning Profit & Same-Day Capacity Planner to calculate complete cost and margin for an individual turnover.
Frequently asked questions
Is this a route optimizer?
No. It uses a simple crew assignment and the travel buffer you enter.
What should cleaning minutes include?
Include all onsite work required before the property is guest-ready, including inspection if your crew performs it.
Can one job use two crews?
This version treats each turnover as assigned to one independent crew. Split unusually large properties into a separate planning process if multiple teams must combine.